How to archive contracts digitally?

Short answer

1. 1Log in to 4mycontracts.net and open the archive in your account.
2. 2Upload the signed contract (PDF) or find it directly in your account if it was signed through the platform.
3. 3Fill in the contract details: type, parties, end date.
4. 4The contract’s event history is kept in your account.
5. 5Check the end date you entered, on which the expiry radar relies.

What the law says

• Romanian Law 135/2007 on electronic archiving — requires valid electronic signatures for stored documents.
• eIDAS Regulation (EU) 910/2014 — grants legal validity to qualified electronic signatures across the EU.
• GDPR (EU) 679/2016 — archive access must be restricted and logged (art. 32).
• Romanian National Archives Law 16/1996 — sets minimum retention periods per document type.
• Civil Code art. 1240 — written contracts may be evidenced by certified electronic copies.

Practical examples

• IT services contract (5-year retention) archived in the company account, with its event history.
• Non-disclosure agreement with external freelancer — archived immediately after signing, with the end date entered for the expiry radar (1 year).
• Collective labor agreement — archived with all previous versions retained and full audit access for labor inspectors.
• SaaS supply contract with SLA clauses — archived with the end date entered, for renewal at 12 months.

Common mistakes

• Archiving without metadata — the contract becomes untraceable during an audit or dispute.
• No expiry date set — expired contracts remain in the archive without showing up in the expiry radar.
• Unrestricted archive access — any employee can view confidential contracts (GDPR risk).
• Archiving the draft version — storing an unsigned draft instead of the legally binding signed document.

How 4mycontracts helps

• Archive in your account, with the event history of each contract.
• Expiry radar in the panel: see the contracts that expire within 30 days.
• A Certificate of signatures as PDF, kept together with the signed contract.
• Block-level negotiation with version comparison between drafts.
• Deletion or anonymisation of personal data on request.