Contract archive with event history — everything about a contract in one place
4mycontracts.net keeps your contracts in an archive in your account, with an event history for each of them and a signature certificate for signed documents. Data is hosted on 4b2b infrastructure in the EU, and you can request erasure or anonymisation.
A contract and its trail, together
Archive in your account
Signed and unsigned contracts stay in your account, with their status and expiry date.
Event history
Every action on a contract is recorded, so you can see what happened and when.
Signature certificate
For signed contracts, a PDF certificate lists the signatures with the IP address and the SHA-256 fingerprint of the document.
Erasure on request
Data can be erased or anonymised on request.
Hosted in the EU
Data is hosted on 4b2b infrastructure in the EU.
Contracts stay in your account from the first draft to the signed version. Each action adds an entry to the event history, and signed documents get a signature certificate.
Advantages and limitations of the archive
Advantages
- The contract, its status and its history are kept together in one account.
- The signature certificate documents who signed, with the IP address and the SHA-256 fingerprint.
- Erasure or anonymisation of data is available on request.
- Data is hosted on 4b2b infrastructure in the EU.
Limitations
- The platform does not apply automatic retention or deletion rules by contract category; you decide what to keep.
- Statutory archiving and retention obligations remain the company's responsibility.
- No compliance reports for a data protection officer are generated.
- The history and the certificate document what happened in the platform; they do not replace your own legal assessment.
Bottom line
A practical archive for companies that want their contracts, signatures and history in one account. Retention schedules and compliance reporting have to be handled by the company.
Archive specifications
| Capability | Detail |
|---|---|
| Archive | In your account, with status and expiry date |
| Event history | Yes, for every contract |
| Signature certificate | PDF with signatures, IP address and SHA-256 fingerprint |
| Erasure | On request (erasure or anonymisation) |
| Data hosting | 4b2b infrastructure in the EU |
| Not provided | Automatic retention policies, compliance reports for a data protection officer |
Archive in 4mycontracts.net vs. shared folders
| Capability | 4mycontracts.net | Shared folders |
|---|---|---|
| Contract, status and history together | Yes | Spread across folders and emails |
| Signature certificate with IP and SHA-256 | Yes | No |
| Overview of contracts about to expire | Yes | By hand |
| Erasure or anonymisation on request | Yes | File by file, by hand |
| Data hosted in the EU | Yes | Depends on where the folders live |
Frequently asked questions about the archive
Keep your contracts and their history together
Archive, event history and signature certificate in one account. 6-month trial.