How to track contract expiry automatically?

Short answer

1. 1Create an account on 4mycontracts.net and upload your contract.
2. 2Enter the expiry date and contract type in the dedicated fields.
3. 3Set automatic alerts 30/60/90 days before the expiry date.
4. 4Receive email notification when the contract is approaching its deadline.
5. 5Renew or archive the contract directly from the platform.

What the law says

• Romanian Civil Code art. 1270 — the contract has the force of law between the parties.
• GEO 38/2020 — electronically signed contracts have full legal value in Romania.
• eIDAS Regulation (EU 910/2014) — qualified electronic signatures are equivalent to handwritten ones.
• GDPR art. 5 — contract data must be retained only for as long as necessary.
• Labour Code art. 16 — individual employment contracts must be concluded in written form.

Practical examples

• Software maintenance contract with an external vendor, 12-month term, alert set 60 days before expiry.
• Office space rental contract with tacit renewal clause, alert set 90 days in advance.
• Freelance services contract (design), 6-month duration, 30-day expiry alert.
• Annual SaaS software licence with auto-renewal, tracked directly from the dashboard.

Common mistakes

• Setting a single alert 7 days before expiry — insufficient time for negotiation or renewal.
• Failing to update the expiry date after manually extending the contract.
• Tracking expiries in outdated Excel files, risking missed deadlines.
• Not archiving expired contracts — causes confusion in the active contract portfolio.

How 4mycontracts helps

• Configurable automatic alerts at 30/60/90 days before expiry, with no manual intervention.
• Centralized dashboard showing all active contracts sorted by expiry date.
• Full history of expired and renewed contracts, accessible at any time.
• Automatic email notifications sent to all designated contract owners.
• Reduced risk of unwanted tacit renewal or missed contractual deadlines.