How to track contract expiry?

Short answer

1. 1Create an account on 4mycontracts.net and upload your contract.
2. 2Enter the expiry date and contract type in the dedicated fields.
3. 3Enter the end date and the notice deadline you worked out from the contract clause.
4. 4Regularly check the expiry radar in the panel, with the “expires in 30 days” filter.
5. 5Renew through an addendum or archive the contract.

What the law says

• Romanian Civil Code art. 1270 — the contract has the force of law between the parties.
• GEO 38/2020 — electronically signed contracts have full legal value in Romania.
• eIDAS Regulation (EU 910/2014) — qualified electronic signatures are equivalent to handwritten ones.
• GDPR art. 5 — contract data must be retained only for as long as necessary.
• Labour Code art. 16 — individual employment contracts must be concluded in written form.

Practical examples

• Software maintenance contract with an external vendor, 12-month term, checked in the radar 60 days before expiry.
• Office space rental contract with tacit renewal clause, checked 90 days in advance.
• Freelance services contract (design), 6-month duration, checked 30 days before expiry.
• SaaS software licence contract with automatic annual renewal, tracked in the expiry radar.

Common mistakes

• Setting a single alert 7 days before expiry — insufficient time for negotiation or renewal.
• Failing to update the expiry date after manually extending the contract.
• Tracking expiries in outdated Excel files, risking missed deadlines.
• Not archiving expired contracts — causes confusion in the active contract portfolio.

How 4mycontracts helps

• Expiry radar in the panel: contracts expiring within 30 days, based on the end date you entered.
• Archive in your account, with the event history of each contract.
• Event history and archive of contracts, including expired ones.
• An extension addendum drawn up from a template and sent for signing through a link.
• Simple electronic signature through a secure link — the signer needs no account.