How to verify identity before signing?

Short answer

1. 11. Open 4mycontracts.net and select the contract ready for signing.
2. 22. Verify the signatory’s identity separately (ID document, ONRC extract for representatives).
3. 33. Add the signatory and send the signing link.
4. 44. The signatory signs from the browser, without an account.
5. 55. Download the Certificate of signatures and keep the verification evidence alongside the contract.

What the law says

• eIDAS Regulation (910/2014) — defines assurance levels for electronic identification (low/substantial/high).
• Civil Code equivalents — valid consent requires certain identification of contracting parties.
• Law 455/2001 on electronic signatures — qualified signature is legally equivalent to handwritten.
• GDPR Art. 5 — identity data collected during verification must be minimally processed and securely stored.
• Electronic archiving law — identity verification documents may be retained alongside the signed contract.

Practical examples

• Freelancer signing an NDA remotely: ID verification confirms the individual matches the contract data.
• New commercial partner signing a framework agreement: passport check prevents identity impersonation.
• Remote employee signing an employment contract: identity verification replaces in-person HR attendance.
• Tenant signing a lease remotely: landlord confirms identity without a face-to-face meeting.

Common mistakes

• Accepting a scanned ID copy without automated validation — easily forged or substituted with a third party.
• Skipping identity verification for 'low-value' contracts — fraud risk exists regardless of contract amount.
• Storing identity documents via email or chat — violates GDPR and provides no audit trail for disputes.
• Confusing identity verification with simple electronic signature — these are distinct steps with different legal weight.

How 4mycontracts helps

• A secure signing link, sent by email to the signatory you name.
• A signature certificate as PDF, with the IP address, time of signing and SHA-256 fingerprint of the document.
• The contract’s events are kept in its history, as evidence.
• Reminders for signatories who have not signed yet.
• Deletion or anonymisation of personal data on request.