GDPR-compliant contract archive — encrypted, auditable, accessible only to who needs it
4mycontracts.net stores every contract in encrypted cloud (AES-256), with granular role-based access control per company. Automatic GDPR retention policies, complete audit trail and compliance reports ready for any internal audit or authority inspection.
Archive that protects you — legally and technically
AES-256 encrypted storage
Every document is encrypted at rest and in transit. Servers are located in the EU, SOC 2 and ISO 27001 compliant. Physical infrastructure access is restricted and audited.
Role-based access control (RBAC)
Admin, Contract Manager, Editor, Approver, Observer — each role sees and can only modify what it is permitted. Access to confidential contracts is configured per document.
Immutable audit trail
Every action (view, download, edit, approval, signing, deletion) is recorded with user, IP address, timestamp and reason — impossible to delete retroactively.
Automatic GDPR retention policies
Define retention periods per contract category. On expiry, the system anonymizes personal data or archives the document per the configured policy.
Compliance reports
Instantly generate a complete access report for a contract or a period. Ready for DPO, internal audit or data protection authority inspection.
Backup and disaster recovery
Automatic daily backup, geographic replication in 2 EU regions. RTO < 4 hours, RPO < 1 hour. Selective restore at document level, not the entire database.
Every contract uploaded to 4mycontracts.net is immediately encrypted, indexed and protected by the permissions configured for your company. Nothing to configure manually — GDPR policies apply automatically by contract category.
Advantages and limitations of archive and compliance
Advantages
- AES-256 encryption at rest and in transit, on EU-located servers (SOC 2 / ISO 27001 aligned).
- Granular role-based access control (RBAC) down to per-document confidentiality.
- Immutable audit trail recording every view, download, edit, signing and deletion — undeletable retroactively.
- Automatic GDPR retention policies per category, with anonymization on expiry.
- One-click compliance reports ready for DPO, internal audit or authority inspection.
- Daily backup, geographic replication in 2 EU regions, RTO < 4h / RPO < 1h.
Limitations
- Data is stored exclusively in the EU — not a fit if your policy mandates a specific non-EU region.
- Advanced RBAC and retention policies benefit from an initial configuration review for complex orgs.
- Compliance scope targets GDPR / EU frameworks; sector frameworks outside the EU may need separate mapping.
- Admin interface and support in Romanian and English only.
Bottom line
The right fit for RO/EU companies that must demonstrate GDPR-compliant contract handling and survive an audit. Less suited to organizations required to store data in a specific non-EU jurisdiction.
Archive and compliance specifications
| Capability | Detail |
|---|---|
| Encryption | AES-256 at rest and in transit |
| Data residency | EU only (Frankfurt, Amsterdam) |
| Certifications alignment | SOC 2, ISO 27001 |
| Access control | RBAC, per-document confidentiality |
| Audit trail | Immutable — user, IP, timestamp, reason |
| GDPR retention | Automatic policies + anonymization on expiry |
| Compliance reports | One-click, DPO / audit ready |
| Backup / DR | Daily backup, 2-region EU replication, RTO < 4h |
| Data export | Full ZIP (PDF + XML metadata), no exit fee |
4mycontracts vs. DocuSign CLM vs. Ironclad
| Capability | 4mycontracts.net | DocuSign CLM | Ironclad |
|---|---|---|---|
| AES-256 encrypted archive | Yes | Yes | Yes |
| EU-only data residency | Yes | Configurable | Configurable |
| Automatic GDPR retention/anonymization | Yes | Partial | Partial |
| Immutable audit trail | Yes | Yes | Yes |
| Romanian interface & support | Yes | No | No |
| Positioning | SME / mid-market, RO+EU | Enterprise | Enterprise legal teams |
Frequently asked questions about archive and compliance
GDPR-compliant contract archive, no configuration effort
Encryption, audit trail and automatic retention policies included in all plans.