How to verify identity before signing?

Short answer

1. 11. Open 4mycontracts.net and select the contract ready for signing.
2. 22. Enable identity verification before inviting the signatory.
3. 33. The counterparty receives a link and uploads their ID document.
4. 44. The system validates the document and confirms verified identity.
5. 55. The contract becomes available for electronic signing after validation.

What the law says

• eIDAS Regulation (910/2014) — defines assurance levels for electronic identification (low/substantial/high).
• Civil Code equivalents — valid consent requires certain identification of contracting parties.
• Law 455/2001 on electronic signatures — qualified signature is legally equivalent to handwritten.
• GDPR Art. 5 — identity data collected during verification must be minimally processed and securely stored.
• Electronic archiving law — identity verification documents may be retained alongside the signed contract.

Practical examples

• Freelancer signing an NDA remotely: ID verification confirms the individual matches the contract data.
• New commercial partner signing a framework agreement: passport check prevents identity impersonation.
• Remote employee signing an employment contract: identity verification replaces in-person HR attendance.
• Tenant signing a lease remotely: landlord confirms identity without a face-to-face meeting.

Common mistakes

• Accepting a scanned ID copy without automated validation — easily forged or substituted with a third party.
• Skipping identity verification for 'low-value' contracts — fraud risk exists regardless of contract amount.
• Storing identity documents via email or chat — violates GDPR and provides no audit trail for disputes.
• Confusing identity verification with simple electronic signature — these are distinct steps with different legal weight.

How 4mycontracts helps

• Identity verification integrated into the signing workflow — no external tools or document exchanges via email needed.
• Automatic audit trail: date, time, and verification result are attached to the contract and cannot be altered.
• GDPR-compliant storage of identity documents — configurable retention and per-user access control.
• Instant alert if verification fails — the contract cannot advance to signing without confirmed identity.
• Compatible with eIDAS substantial assurance level — suitable for commercial and employment contracts with high legal value.