How to manage all contracts in one application?

Short answer

1. 11. Create an account on 4mycontracts.net and set up your organization.
2. 22. Upload existing contracts or generate new ones from templates.
3. 33. Send the contract for electronic signature to all parties.
4. 44. Track each contract's status from the central dashboard.
5. 55. Set automatic alerts for renewal and expiration deadlines.

What the law says

• EU Civil Law — contracts must meet validity conditions: capacity, consent, object, and lawful cause.
• eIDAS Regulation (EU) 910/2014 — qualified electronic signatures have the same legal value as handwritten ones.
• GDPR Art. 28 — data processing agreements must include mandatory data protection clauses.
• Romanian Labour Code Art. 16 — individual employment contracts must be executed in writing.
• Law no. 455/2001 on electronic signatures — digital documents are legally recognized in Romania.

Practical examples

• IT maintenance contract for a SaaS startup (2-year term, SLA clause, and late-penalty provisions).
• Non-disclosure agreement (NDA) with an external freelancer, signed electronically in under 10 minutes.
• Bilingual RO-EN service agreement with an EU client, automatically archived after signing.
• Automatic renewal of 15 annual subscription contracts with alerts sent 30 days before expiry.

Common mistakes

• Missing confidentiality clause in contracts with freelancers or external partners.
• Storing contracts in local folders with no version control or access management.
• Not setting expiry alerts — contracts silently auto-renewed or lapsed without the team's knowledge.
• Using scanned handwritten signatures instead of qualified electronic signatures, which may not hold in disputes.

How 4mycontracts helps

• All contracts stored centrally with role-based access control (admin, legal, manager).
• Pre-filled templates compliant with current legislation, updated automatically when laws change.
• Configurable multi-step approval flow — each signatory receives an automatic notification in turn.
• Automatic renewal alerts reduce the risk of critical contracts expiring unnoticed.
• Full audit trail: who opened, edited, or signed each contract and at what time.